The client signed phase 1.
Phase 1 covered the onboarding workflow, the inbound document channels and the audit-trail foundation. October 2025.
The security-staffing firm · Security workforce · Live, in beta
The compliance product runs all nine checksand writes the audit trail as the file moves.
No security officer starts a shift until the file behind that officer clears nine checks. The checks used to run by hand, over email and WhatsApp, one employer reference at a time. The compliance product now runs all nine, and the evidence is written before an auditor asks. The product belongs to the client and runs on Struan technology.
The first call is free
Anonymised proof
The client is not named here, by agreement. Struan will not write a testimonial on a client's behalf, so there is no testimonial either. Ask on the call and we open the real work on a shared screen.
Before the product
Nine checks ran by hand on every officer file.
The security-staffing firm places security officers into boutiques, corporate headquarters and luxury hotels. No officer starts a shift until the file behind that officer is vetted to regulator grade. The evidence has to stand up to audit long after the vetting is done.
The job ran by hand from start to finish. Someone requested and chased every document over email and WhatsApp, followed up references one employer at a time, and checked each licence and record individually. Every gap in an officer's work history had to be closed with evidence before anyone signed the file off.
Nine steps ran on every file, and every step ran by hand. Someone collected the documents as they arrived and verified the passport and the proof of address. Someone collected and verified five years of employer references, collected personal references, and checked the Security Industry Authority licence. Someone closed every employment gap with evidence, reconciled the HMRC compliance data, and put the status and any flags in front of a reviewer.
From scope to liveOne Two Three Four
Two signed phases got the whole job running.
Phase 1 set up the workflow and the audit trail. Phase 2 scoped the nine checks one by one.
The client signed phase 2.
Phase 2 covered the full nine-step vetting job for security officers, scoped check by check. November 2025.
We built the product and wired the channels in.
Inbound collection runs through Outlook and WhatsApp. Verification runs against official sources, and escalations route to the client's team. The dashboard sits inside the client's own product; a standard Struan build writes back to the client's own records system instead.
Real officer files run through the product now.
The product is live in beta, with a progress update every fortnight. The compliance product is what we open on screen when a compliance-heavy business asks to see the work running.
What the product does
Nobody chases a reference by hand any more.
A file reaches audit-ready status without anyone chasing documents across email and WhatsApp. When an auditor asks, the evidence is already written.
The compliance product runs all nine steps of the vetting job and writes the audit trail as the file moves. Passport, proof of address and right to work are collected and verified for every officer. Five-year employer references are chased to closure, and personal references collected.
The compliance product verifies Security Industry Authority licences and runs HMRC compliance checks. Employment gaps are found and surfaced with the evidence attached, for a person to decide. Every action writes to the audit trail, and the report goes out weekly.
- Document collection
- SIA licence verification
- 5-year reference chasing
- Employment-gap detection
- Right-to-work checks
- Audit-trail logging
- HMRC compliance check
- Escalation routing
- Weekly activity report
- + 50 more in the library
Nine skills run this vetting job today. The same skills adapt to anti-money-laundering checks, know-your-customer checks and contractor vetting.
The gates
Some files stop and wait for a person.
Vetting someone else's workforce has a floor we do not drop below. Where a file stops, a person decides, and the stop is written into the audit trail.
A gap in work history stops the file.
The file goes to a person with the evidence attached and waits for a decision.
An open reference keeps a file out of audit-ready status.
Chasing the reference is the compliance product's job. Signing the file off stays with a person.
Every hold is logged.
Each catch, each chase and each decision writes to the audit trail. The file shows the full history the moment an auditor asks.
The numbers
We delivered two phases.
The compliance product belongs to the security-staffing firm and runs on Struan technology. The write-up appears here with that firm's agreement, and without that firm's name.
2
phases scoped and delivered
5 years
of employer references chased and verified
Day one
audit-trail logging, on every file
Beta
live, with real officer files running now
We can open the producton a real file.
The first call is free